Privacy Policy

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, log hours, or contact us for support.

Personal Information

• Name, email address, and contact information
• Professional credentials and certifications
• Supervisor and trainee relationships
• Fieldwork hour entries and documentation
• Account preferences and settings

Technical Information

• IP address and browser information
• Device information and operating system
• Usage patterns and platform interactions
• Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect to:

• Provide and maintain the ABA Fieldwork Tracker platform
• Process and track your fieldwork hours
• Facilitate supervisor-trainee relationships
• Generate compliance reports and documentation
• Improve our services and user experience
• Communicate with you about your account
• Ensure platform security and prevent fraud

3. Information Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

• With your consent: When you explicitly authorize sharing
• Supervisor access: Authorized supervisors can view their assigned trainees' data
• Legal requirements: When required by law or legal process
• Service providers: Trusted third parties who assist in platform operations
• Business transfers: In connection with mergers or acquisitions

4. Data Security

Our security measures include:

• Encryption in transit using TLS
• Secure socket layer (SSL) technology
• Regular security assessments and updates
• Access controls and authentication protocols

5. Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations. Specifically:

• Active accounts: Data retained while account is active
• Inactive accounts: Data retained for 7 years after last activity
• Legal requirements: Some data may be retained longer for compliance
• Deletion requests: Data deleted within 30 days of verified request

6. Your Rights (GDPR Compliance)

If you are located in the European Economic Area (EEA), you have the following rights under the General Data Protection Regulation (GDPR):

• Right of Access: Request a copy of your personal data and information about how it's processed
• Right to Rectification: Update or correct inaccurate or incomplete information
• Right to Erasure ("Right to be Forgotten"): Request deletion of your personal data under certain circumstances
• Right to Data Portability: Receive your data in a structured, machine-readable format and transfer it to another service
• Right to Restrict Processing: Limit how we process your data in certain situations
• Right to Object: Object to processing of your data for direct marketing or legitimate interests
• Right to Withdraw Consent: Withdraw consent for data processing where consent is the legal basis
• Right to Lodge a Complaint: File a complaint with your local data protection authority

To exercise these rights, contact us at privacy@arkhivedllc.com. We will respond within 30 days.

6.1. Legal Basis for Processing (GDPR)

We process your personal data based on the following legal bases:

• Contract Performance: To provide the services you've requested
• Legitimate Interests: To improve our services, ensure security, and prevent fraud
• Consent: For marketing communications and optional features
• Legal Obligation: To comply with applicable laws and regulations

6.2. International Data Transfers (GDPR)

If you are located in the EEA, your data may be transferred to and processed in the United States. We ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses approved by the European Commission
• Adequate data protection measures
• Compliance with GDPR requirements

For more information, see our Data Processing Agreement.

7. Cookies and Tracking

We use cookies and similar technologies to enhance your experience on our platform. You can control cookie settings through your browser preferences.

8. Children's Privacy

ABA Fieldwork Tracker is designed for professional use by ABA practitioners and is not intended for children under 13. We do not knowingly collect personal information from children under 13.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

10. Data Protection Officer (GDPR)

For GDPR-related inquiries, you can contact our Data Protection Officer:

11. Contact Us

If you have any questions about this Privacy Policy, please contact us: